Invitations

Learn how you can invite your speakers to spreaview
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Inviting Speakers to SpreaView

Once your conference is set up in SpreaView, it’s important to inform your speakers that they can access their speaker dashboard to download QR codes and view feedback on their presentations. Because SpreaView is designed with privacy in mind, it does not store personal contact information about speakers (such as email addresses). This ensures data protection but also means that direct communication with speakers must be handled outside of SpreaView.

How to Invite Speakers

You can invite your speakers by sending them their personal speaker dashboard link, which you can find in the Speakers Overview section of your conference.

Steps:

  1. Go to your Conference.
  2. Navigate to the Speakers overview.
  3. Locate the speaker you want to invite.
  4. Copy the Speaker Dashboard URL from their entry in the list.
  5. Send this link to the speaker via your preferred communication channel.

Accessing Speaker Dashboards

There are two ways a speaker can access their dashboard in SpreaView:

1. Internal SpreaView ID

Each speaker has a unique SpreaView ID, which generates a direct dashboard URL. This is available in the speakers overview of your conference.

2. External ID (Sessionize)

If your conference was imported from Sessionize, each speaker also has an external Sessionize ID, which SpreaView uses to link sessions and feedback.

Reaching Speakers Imported from Sessionize

For conferences using Sessionize integration, SpreaView supports identifying speakers by their Sessionize ID. However, SpreaView still does not store or access the speaker’s email addresses directly.

This means that if you want to notify speakers:

  • You must send the message from within Sessionize, using its communication features.
  • SpreaView helps by offering a message template you can use.

Where to Find the Message Template

  1. Enter your Sessionize API ID on the conference details page.
  2. SpreaView will display a sample message you can copy and use in Sessionize to email your speakers.

This message includes the correct personalized dashboard URLs, allowing each speaker to access their feedback securely and privately.

Summary

  • SpreaView does not handle speaker email communication directly due to privacy design.
  • Use the Speakers Overview to get individual dashboard URLs.
  • For speakers from Sessionize, send messages through Sessionize using SpreaView’s template.
  • Make sure each speaker receives their personalized link so they can access feedback and QR codes.