Conferences

Running a conference, now we’re talking!
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Before you can collect speaker evaluations in SpreaView, you need to create a conference. All conferences are created within the context of an organization, which acts as the umbrella for your events.

Prerequisite: Select the Right Organization

Every conference belongs to an organization. If you’re part of multiple organizations, make sure you are working under the correct one.

  • Use the cog wheel icon in the top-right corner of the screen to switch organizations.
  • The current organization is always shown next to the cog wheel for reference.

You can only create a conference if you are assigned to at least one organization.

Creating a New Conference

Once you’re in the correct organization context, follow these steps to create a new conference:

  1. Go to the Conferences section in the sidebar.
  2. Click Create.
  3. Fill in the required details (see below).
  4. Click Save to create your conference.

Required Information

When setting up a new conference, the following details are mandatory:

1. Event Name

The official name of your event or conference (e.g., Tech Summit 2025). This name will be visible in dashboards and reports.

2. Date Range

Select the start and end date of your conference.

  • For a one-day event, simply select the same date twice.
  • The date range determines when sessions can be scheduled.

3. Default Session Duration (in minutes)

This value is used when manually adding sessions later.

  • The default value is 50 minutes.
  • The end time of a session is automatically calculated by adding this duration to the session’s start time.
  • Example: If the default is set to 45 minutes, a session starting at 10:00 will end at 10:45 by default.

4. Default Review Window Duration (in hours)

This defines how long each session can be reviewed after it starts.

  • The default value is 4 hours.
  • Example: If a session starts at 14:00 and the review window is set to 4 hours, attendees can submit evaluations until 18:00.

Conference Details Page

After creating a conference in SpreaView, you can access its details page to manage and fine-tune various settings. This page includes all the basic information you entered during creation, as well as advanced configuration options that help tailor the evaluation experience to your event.

Basic Properties

These are the core fields shown both during creation and on the details page:

  • Event Name: The title of your conference or event.
  • Date Range: Start and end dates of the event. For a one-day event, both dates are the same.
  • Default Session Duration: Default session length (in minutes), used when adding sessions manually.
  • Default Review Window Duration: Default time window (in minutes) during which a session can be reviewed after its scheduled start time.

Additional Properties

The Conference Details page reveals a number of additional fields that allow more customization and control over your event’s configuration.

Event Code

A unique identifier for your conference, automatically generated by SpreaView. This code is used internally and can also be referenced in integrations. This code is read-only and cannot be changed.

Event Description

An optional text field where you can provide more context or information about your event.

Conference Topics

Define a list of topics relevant to your event (e.g., AI, Web Development, Cloud). These can be assigned to sessions to help categorize them and analyze feedback across different themes.

Sessionize API ID

If you’re using Sessionize to manage your speaker and session data, you can link it here by providing the Sessionize API ID. This enables automated session import and syncing.

Swag Requirement Threshold

Specify the amount of sessions conference attendees must review to qualify for a prize draw *

Theme

Apply a visual theme to your conference’s evaluation forms and speaker pages to align them with your event branding.

*) To make the prize draw work, attendees must leave their name and review at lease the set amount of reviews. So setting up a prize draw with raising the threshold above 0 does not make sense if you don’t enable requesting an attendee name

Evaluation Options

These toggles control the behavior of the session evaluation forms and speaker feedback pages:

Enable Free Comment

When enabled, a free-text comment field is added to the evaluation form, allowing attendees to leave qualitative feedback in addition to star ratings. When enabled, the free comment field is shown on review pages. The comment field will always be optional and cannot be configured to be mandatory.

Request Reviewer Name

Enable this to optionally ask attendees to provide their name when submitting a review. This can encourage accountability and personalized feedback, but remains optional for the reviewer. Reviewers will be progressively asked for their name once. When ignored, reviewers will not be bothered again, instead they can enter or change their name manually.

Show Session Ranking on Speaker Review Page

This setting controls whether a speaker can see how their session ranks compared to others at the conference. If enabled, the speaker report will display relative performance metrics.

Editing and Saving Changes

To edit any of the conference details:

  1. Navigate to your organization’s Conferences section.
  2. Select the desired conference.
  3. Update any fields or toggle settings as needed.
  4. Click Save to apply your changes.